Voice Broadcast for Recruiters and Staffing Firms

Voice broadcast for recruiters and staffing firms

Blue-collar and frontline candidates answer calls, not emails. Invite them to walk-in drives, confirm joining dates and reach deployed staff with one recorded call.

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Blue-collar and frontline staffing firmsPlacement agenciesCampus and volume hiring teamsSecurity and facility manpower suppliersGig and delivery partner onboarding teams

Voice broadcast card inviting registered candidates to a warehouse walk-in drive in Hindi, with a candidate pressing 1 to attend

How do staffing companies use voice broadcast?

Staffing companies use voice broadcast to call registered candidates about walk-in drives, interview slots and joining dates, and to alert staff already deployed at client sites about shift or site changes. Candidates press 1 if they will attend, so recruiters know turnout in advance and spend their time on the candidates who confirmed.

Updated 15 Nov 2026

Key facts: Voice broadcast for recruiters and staffing firms

Channel: Voice broadcast
Best for: Walk-in drive invitation; Interview slot reminder; Joining day confirmation
Call types: Recorded message, Text-to-speech, Reminder call
Who it suits: Blue-collar and frontline staffing firms, Placement agencies, Campus and volume hiring teams, Security and facility manpower suppliers, Gig and delivery partner onboarding teams
Rules: TRAI's numbering rules (140-series for promotional calls, 1600-series for service and transactional calls), consent, DND and calling-hour limits
Pricing model: Per pulse of answered call time. How pricing works
Integration: REST API and webhooks (call.completed, ivr.input) into your own software. Voice broadcast API

What problems does voice broadcast solve for recruiters and staffing firms?

Drives with half-empty hallsA warehouse client wants 80 pickers on Monday, 300 candidates were messaged, and 30 turn up because most never read the SMS.

Joining day no-showsSelected candidates accept an offer and then do not report on the first day, leaving the client short and the agency's reputation at stake.

Reaching staff spread across sitesAssociates deployed at dozens of client locations change shifts often, and supervisors cannot phone each one.

Which voice broadcast calls suit recruiters and staffing firms?

Recorded message

Walk-in drive invitationRegistered candidates hear the role, salary range, location and date in Hindi or the local language, and press 1 to say they will come.→ Predictable turnout

Text-to-speech

Interview slot reminderEach candidate hears their slot, the address and the documents to carry, such as Aadhaar and certificates.→ Fewer missed interviews

Reminder call

Joining day confirmationTwo days and one day before joining, the selected candidate presses 1 to confirm or 2 to talk to the recruiter.→ Early warning on drop-outs

Recorded message

Shift and site change alertDeployed associates hear about a shift timing change, a site shift or a holiday roster.→ Fewer absences from confusion

Text-to-speech

Salary and document remindersReminds associates to submit bank details or PF nominations before payroll closes.→ Cleaner payroll runs

Ready-to-use voice broadcast scripts for recruiters and staffing firms

Copy, edit and use these as a starting point.

Walk-in driveRecorded message

Namaste, this is {agency}. There is a walk-in interview for warehouse packing jobs at {location} on {date}, from 10 am to 3 pm. Salary is {salary_range} per month with PF and ESI. Please bring your Aadhaar card and one photo. If you will come, press 1. If you are not interested, press 2.

Interview reminderText-to-speech

Hello {name}, this is {recruiter} from {agency}. Your interview for the {role} position is on {date} at {time} at {address}. Please carry your Aadhaar, educational certificates and your last salary slip. Press 1 to confirm. Press 2 if you need a different slot.

Joining confirmationReminder call

Hello {name}, congratulations again on your selection with {client}. Your joining date is {date} and you should report at {time} to {site}. Please confirm that you will join by pressing 1. If something has changed, press 2 and your recruiter will call you today.

Record the script or use text-to-speech. Keep calls under 30 seconds where you can.

How does voice broadcast work for recruiters and staffing firms?

Candidates are in your databaseYour applicant tracking system or job portal export holds registered candidates with role, area and phone number.
Filter and callPick candidates by trade and location, choose the recorded invitation or a text-to-speech reminder, and schedule it.
Candidates answer with a keyPress 1 for attending, press 2 for not interested. Unanswered candidates are retried in the evening, when many are off shift.
Recruiters plan the dayConfirmed lists arrive in your ATS by webhook, and the client gets a realistic headcount before the drive.

Connect your softwareApplicant tracking systems and HRMS tools can trigger interview and joining calls through the MsgClub voice API and write each candidate's keypress back by webhook. Voice broadcast API · API and webhooks · Pricing

ComplianceCall candidates who registered with you or applied for a role, and offer a way to stop calls. Never ask for fees in a call, which candidates rightly treat as a scam sign, and handle candidate data under the DPDP Act 2023.

Which other channels suit recruiters and staffing firms?

Use them together from one account, with shared contacts, reports and webhooks.

SMS for recruiters and staffing firmsHow do recruiters use SMS?See SMS

WhatsApp for recruiters and staffing firmsHow do recruiters use WhatsApp Business API?See WhatsApp

RCS for recruiters and staffing firmsHow do recruiters and staffing firms use RCS?See RCS

IVR for recruiters and staffing firmsHow do recruitment and staffing companies use IVR?See IVR

Missed call for recruiters and staffing firmsHow do recruiters use missed call numbers to hire?See Missed call

AI calling for recruiters and staffing firmsTwo-way AI agents that talk to callers in Hindi, English and other Indian languages, unlike a recorded message.See AI Voice

Compare every channel for recruiters and staffing firms

Questions about voice broadcast for recruiters and staffing firms

Why use voice calls for blue-collar hiring?

Because many frontline candidates use basic phones, read little English and rarely check email. A recorded call in Hindi or their local language reaches them directly and asks for a single keypress, which is easier than replying to a text.

Can we know how many candidates will turn up to a drive?

You get a good estimate. Count press 1 responses, then call them again on the morning of the drive. Turnout is still lower than confirmations, so compare the two over a few drives and plan with that ratio.

Can voice broadcast screen candidates?

Only with simple keypress questions, such as press 1 if you have a two-wheeler licence. For real screening questions about experience, salary expectations and availability, use MsgClub AI Voice, which talks with the candidate and records the answers.

Which language should recruitment calls use?

The language of the job location and the candidates. Record the invitation in Hindi, Marathi, Tamil or any language you need. Text-to-speech is available in Hindi and English, with more Indian languages on request.

When is the best time to call job seekers?

Late morning and early evening work well, when people on shifts are free. Avoid very early or late calls, and keep retries to two or three. Calls to deployed staff about their roster can go out whenever the change is decided, within reasonable hours.

Can candidates hear a different message by role?

Yes. Create separate campaigns for each role and location, or use text-to-speech with variables for the role, salary range and address, so each candidate hears details that apply to them.