Voice broadcast use case

Event invitation calls with voice broadcast

Invite your customers, members or dealers in a voice they know, collect RSVPs with a keypress, and remind those who said yes on the morning of the event.

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RSVPs without a form
A personal invitation at scale
Reminders only to those who said yes

Voice broadcast card inviting dealers to an annual dealer meet, with a dealer pressing 1 to RSVP for the event

How do you invite people to an event with voice broadcast?

To invite people by voice broadcast, record a short message with the event name, date, time and venue, send it to customers or members who agreed to hear from you, and ask them to press 1 to RSVP. Those who pressed 1 get a reminder call on the day, and the RSVP list helps plan seating and food.

Updated 15 Nov 2026

Why use voice broadcast for event invitations?

RSVPs without a formOne keypress gives you a headcount, which matters for catering, seating and transport.

A personal invitation at scaleA message in the host's own voice feels like an invitation, not an advertisement, and is more likely to be heard through.

Reminders only to those who said yesThe RSVP list becomes the reminder list, so people who declined are not called again.

How do you set up event invitations with voice broadcast?

Choose the right audienceCustomers, members, dealers or alumni who agreed to receive invitations from you, filtered for DND where the event is promotional.
Record the invitationName, date, time, venue and one reason to come, in under 30 seconds, ending with press 1 to RSVP.
Collect RSVPsKeypresses build the guest list in the report or in your CRM by webhook.
Remind on the dayA short call on the event morning to everyone who pressed 1, with the venue landmark or joining time.

Call scripts for event invitations

Copy, edit and use these as a starting point.

Dealer meet invitationRecorded message

Namaste, this is {owner} from {company}. We are holding our annual dealer meet on {date} at {venue}, from {time}, where we will share the new season's range and schemes, followed by dinner. If you will attend, please press 1. If you cannot attend, press 2. To hear the details again, press 9.

Store launchRecorded message

Hello, this is {store}. Our new showroom at {location} opens this Sunday, {date}, at 11 am. Join us for the opening, with special launch offers for the first week. If you would like to come, press 1 and we will send the location by SMS. To stop calls from us, press 9.

Event day reminderText-to-speech

Hello {name}, this is {organiser}. Thank you for confirming your place at {event}, which is today at {time} at {venue}, near {landmark}. Please carry this phone, as entry is checked against your number. Press 1 if you are still coming, or press 2 if you can no longer attend.

Record the script or use text-to-speech. Keep calls under 30 seconds where you can.

Which industries use voice broadcast for event invitations?

Real estate agents and brokersHow do real estate agents use voice broadcast?See how

Retail storesHow do retail stores use voice broadcast?See how

Small and medium businessesHow can a small business use voice broadcast?See how

Restaurants and cloud kitchensShould restaurants use voice broadcast?See how

Property management and housing societiesHow do housing societies use voice broadcast?See how

What are the best practices for event invitations?

Do this

Invite only people who have a relationship with you; event calls to cold lists are promotional and risky
Say the date with the day of the week, and repeat the venue once
Send the invitation one to two weeks ahead and the reminder on the morning of the event
Follow press 1 with an SMS or WhatsApp carrying the address and map link

What to measure

RSVP rate by list and by language
Attendance against RSVPs
Share of guests who confirmed again on the reminder call

Connect results to your CRM with the Voice broadcast API and webhooks. See how pricing works.

Questions about voice broadcast event invitations

Are event invitation calls promotional?

Usually yes. A store launch, sale event or product showcase is promotional, so the call must go to people who consented or are not on DND, from 140-series numbers, between 10 am and 9 pm. Invitations to members of your own association or to your registered dealers about their business are closer to service calls.

How do people RSVP on a voice call?

They press a key, such as 1 for yes and 2 for no, at the end of the message. Each keypress is saved against their number, so you can export the guest list or receive it in your CRM through the ivr.input webhook.

How far in advance should event invitations go out?

One to two weeks before for business events and dealer meets, a few days before for store launches and local events. Follow with a reminder call or SMS on the morning of the event to those who said yes.

Can the call send the venue location?

Not as a link, because a voice call cannot carry one. Mention a well-known landmark in the message, then send the map link by SMS or WhatsApp to everyone who pressed 1, triggered from your system or by uploading the RSVP list.

Can a temple trust or community association invite members by call?

Yes, for members who expect to hear from you, such as registered devotees or association members. Keep the message factual: what is happening, when and where, and whether registration is needed. Give a key to stop future calls and remove anyone who uses it.

Can I use different languages for different guests?

Yes. Split the list by language and record a version of the invitation for each. For personalised reminders with each guest's name, text-to-speech is available in Hindi and English, with other Indian languages on request.

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