Education & hiring

AI calling agent for schools, colleges and coaching institutes

Remind every parent before the fee due date, follow up on admission enquiries and share PTM and exam updates in the family's own language.

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Private schoolsJEE, NEET and competitive exam coaching institutesColleges and universitiesTuition centres and skill academiesPreschools and daycare centres

Coaching fee reminder in GuwahatiSchools, colleges and coaching institutes · AI voice agentAssamese

নমস্কাৰ, মই কোচিং চেণ্টাৰৰ পৰা কৈছোঁ। ৰাহুলৰ দ্বিতীয় কিস্তিৰ ফি ₹8,500 অহা ১৫ তাৰিখে দিবলগীয়া।Namaskar, calling from the coaching centre. Rahul's second fee instalment of ₹8,500 is due on the 15th.

এইবাৰ অলপ পলম হ'ব। ২০ তাৰিখলৈ দিব পাৰিম নেকি?It will be a little late this time. Can I pay by the 20th?

মই ২০ তাৰিখৰ অনুৰোধটো লিখি লৈছোঁ। অফিচে নিশ্চিত কৰিব।I've noted your request for the 20th. The office will confirm.

ঠিক আছে। পেৰেণ্ট-টিচাৰ মিটিং কেতিয়া?Okay. When is the parent-teacher meeting?

শনিবাৰে পুৱা ১০ বজাত। কল শেষ হোৱাৰ পিছত SMS ত বিৱৰণ পঠিয়াই দিম।Saturday at 10 am. I'll send the details by SMS after the call.

Extension request to the 20th logged for the office · PTM details sent by SMS

What is an AI calling agent for schools, colleges and coaching institutes?

An AI calling agent for schools, colleges and coaching institutes calls parents and students before fee instalment due dates, follows up on overdue fees politely, answers admission enquiries and reminds families about PTMs, exams and batch changes. It speaks 12 Indian languages, sends fee links by SMS or WhatsApp after the call and transfers parents to the office.

Updated 14 Nov 2026

What slows schools, colleges down on the phone?

Fee follow-up eats office timeBefore every quarter, the accounts office spends days calling parents about pending fees, and many calls go unanswered.

Admission enquiries go coldDuring admission season, enquiries from forms and ads pile up faster than counsellors can call back.

Circulars are missedParents miss PTM dates, holiday changes and exam schedules sent only on app or diary notes.

What can an AI calling agent do for schools, colleges and coaching institutes?

Outbound

Fee instalment due remindersCalls parents a week and a day before each quarterly or monthly instalment with the amount and due date.→ More fees on time

Outbound

Overdue fee follow-upPolitely reminds families with overdue fees, records a promised pay date or extension request for the office.→ Clear view of dues

Outbound

Course renewal and next-batch fee remindersReminds coaching students before their course or test series expires and before the next batch fee is due.→ Students continue to the next level

Inbound + Outbound

Admission enquiry follow-upAsks class, course, location and preferred batch, and books a campus visit or counselling call.→ More visits from enquiries

Outbound

PTM, exam and holiday announcementsCalls all parents of a class with the date and time of a PTM, exam or schedule change, and records who confirmed.→ Higher attendance

Outbound

Absence alerts to parentsCalls parents when your attendance system marks a student absent and records the reason.→ Parents kept informed

Payment reminders

Fee due reminders for schools and coaching

The agent calls parents before each fee instalment, after the due date passes and before a course or batch renewal, always politely. A fee payment link goes by SMS or WhatsApp right after the call, and promised dates or extension requests show on the dashboard for the accounts office.

How payment reminder calls work

Before the due dateHeads-up call with the amount and date.
On the due dateShort reminder, link sent after the call.
After the due datePolite follow-up and a promised pay date.

How does it work?

Your ERP sends the fee listStudent, parent, amount, due date and language go to the API or a sheet.
The agent calls each parentIt states the amount and date and asks when they will pay.
The office sees every answerPromised dates, extension requests and recordings arrive by webhook and on the dashboard.
Fee link followsAn SMS or WhatsApp with the fee payment link goes out right after the call.

Does it work with our software?

Your school ERP, coaching management software or fee system can push due lists and enquiries to the REST API. Webhooks return the outcome, promised date, answers and recording links so the accounts office updates records without calling again.

See the API and webhooks

Calls run in your customers' language

हिन्दीHindi EnglishEnglish HinglishHinglish தமிழ்Tamil తెలుగుTelugu ಕನ್ನಡKannada മലയാളംMalayalam मराठीMarathi ગુજરાતીGujarati ਪੰਜਾਬੀPunjabi বাংলাBengali ଓଡ଼ିଆOdia অসমীয়াAssamese

Other MsgClub channels for schools, colleges and coaching institutes

Use AI calls together with SMS, WhatsApp, RCS, IVR and missed calls from the same account.

Compare every channel for schools, colleges and coaching institutes

Questions from schools, colleges and coaching institutes

Will fee reminder calls upset parents?

You approve the script, and the agent speaks politely, states the amount and due date, and asks when the family can pay. Parents who want to discuss a concession are transferred to the office.

Can it call all parents of a class at once?

Yes. Bulk campaigns run thousands of calls at the same time, so a PTM notice or exam date change can reach every parent of a class or the whole school within minutes.

Which languages can parents choose?

You set the agent up in your customer's language, choosing from 12 Indian languages: Hindi, English, Tamil, Telugu, Kannada, Malayalam, Marathi, Gujarati, Punjabi, Bengali, Odia and Assamese, plus Hinglish. You pick the language per campaign or agent. A Guwahati institute might use Assamese, a Kota institute Hindi, a Kochi school Malayalam.

Does it work with our school ERP?

If your ERP or fee software can send an API request, calls start automatically from due lists. Otherwise, upload a CSV/Excel sheet. Results come back by webhook and on the dashboard.

Can it answer admission questions?

Yes. It answers from details you provide, like classes, batches, fees and documents, records the enquiry and books a campus visit or counsellor call. Anything outside the script goes to your counsellor.

Should the AI call students who are minors?

For school students, set calls to go to the parent or guardian number. Your institute is responsible for consent, DND preferences and calling hours for every number you upload.

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